POLICY OVERVIEW
Per the Oakleigh Forest Pool
Guest Policy, pool members may not bring more than 5 non-member guests per member household to the pool at any time. To bring more than 5 guests, a party must be scheduled according to this policy. Parties may only be hosted by current pool members. In addition, the party host must be an adult member of the household who will be in attendance for the duration of the party.
There are two options available to host a party at the Oakleigh Forest Pool:
- Private party.
- Small party (up to a max of 16 non-member guests).
All requests are reviewed as received and are accepted on a first come first served basis. Only one party will be scheduled in any given time slot.
PRIVATE PARTIES
An Oakleigh Forest Pool member household (Host) may request to host a private party outside of pool opening hours. The pool is reserved on a first come, first served basis.
- Private parties may be scheduled for 2 hours with the following options available:
- Monday, Tuesday, Wednesday or Thursday evening @ 8:00pm - 10:00pm
- Saturday morning @ 8:45am - 10:45am
- Sunday morning @ 9:45am - 11:45am or Sunday evening @ 8:00pm - 10:00pm
- No parties may be scheduled on holidays.
- The Host must submit an electronically signed Pool Party Request Form 17 days prior to the function. The OFCA Pool Committee is required to give the Pool Management Company 14 days notice of a private party request for lifeguards to allow adequate time for staffing. Response time for requests is 5 days.
- The lifeguard to guest ratio is determined by the Pool Management Company.
- Fees for the pool party must be paid online per the due date of the invoice(s). Fees will be charged as follows and are subject to change at any time:
- Pool Management Company private party fee @ $100
- Lifeguards @ $35 per hour per lifeguard
- OFCA Pool private party fee @ $50.
- It is the host’s responsibility to remove all decorations, trash and recycling from the pool area, leaving the pool area in the condition you found it. If not, an additional $75 cleanup fee will be assessed.
- For private parties taking place before the pool opens, the host must ensure all guests have removed their belongings and cleared the pool deck no later than 5 minutes before the pool is scheduled to open. Non-member party guests may not remain at the pool after the party unless the number of non-member guests is 5 or less and guest passes are used in accordance with the Oakleigh Forest Pool Guest Policy.
- For private parties taking place after the pool closes, the host must ensure all guests have removed their belongings and cleared the pool deck no later than 10 minutes following the end time of the party.
- Cancellation must be made 24 hours prior to the function in order for a refund to be issued. A $20 cancellation fee will apply and will be deducted from the total to be refunded. In the event cancellation does not occur 24 hours prior to the event, a $70.00 cancellation fee will apply and will be deducted from the total to be refunded. Cancellation fees are subject to change at any time.
SMALL PARTIES
An Oakleigh Forest Pool member household (Host) may request to host a small party during pool opening hours per the following requirements:
- The pool can be used for small parties (defined as up to a max of 16 non-member guests) during the following hours:
- Monday - Thursday (all times pool is open)
- Friday before 5pm
- Sunday after 5pm until closing
- No parties may be scheduled on holidays.
- The Host must submit an electronically signed Small Pool Party Request Form at least 7 days prior to the function. Response time for requests is 48 hours. Requests are processed on a first come, first served basis.
- Fees will be charged as follows and are subject to change at any time:
- $40 for up to 8 non-member guests
- $80 for 9-16 non-member guests
- Guest passes are covered in the fees and are therefore NOT required for non-member guests in this case.
- Fees for the small pool party must be paid online per the due date of the invoice(s).
- It is the host’s responsibility to set up picnic tables if required for the small party. Table availability is not guaranteed.
- It is the host’s responsibility to remove all decorations, trash and recycling from the pool area, leaving the pool area in the condition you found it. If not, a $75 cleanup fee will be assessed.
- Cancellation must be made 24 hours prior to the function in order for a refund to be issued. A $5 cancellation fee will apply and will be deducted from the total to be refunded. In the event cancellation does not occur 24 hours prior to the event, a $25.00 cancellation fee will apply and will be deducted from the total to be refunded. Cancellation fees are subject to change at any time.
